Before you travel, get permission to go by filling out the Authorization to Travel Form and obtaining the proper signatures. If you plan to ask for reimbursement for the travel, you will need to fill out this form. There is one exception to this rule.

During the planning stages of your trip, enter your estimated expenses on the Authorization to Travel form.

You must use this form to make any special travel requests such as international travel or car rental before you travel.

If you have to fly to get to your destination, always book your flight through the state-contracted travel agent, Carlson Wagonlit Travel (Navigant) by calling them at (504)-565-5145. Use your Corporate Credit Card. If you do not have a Corporate Card, request use of the CBA. Be sure to keep both the itinerary and receipt.

If you're renting a car within the state of Louisiana, you must rent a compact model with Enterprise, using the State account number NA 1403. Keep the car rental rules in mind. Remember to request authorization for a rental car on the Authorization to Travel form.

If you'll be driving your own car, the mileage reimbursement rate is 44 cents per mile. Document your mileage by submitting beginning and ending odometer readings or any website mileage program such as www.mapquest.com.

If you're going to stay in a hotel, make sure your accommodations do not exceed the maximum amount allowed by the state. Pease follow these hotel guidelines.

Keep your receipts.

Follow the meal reimbursement guidelines. Avoid spending more than the per diem meal reimbursement rates.

Keep your receipts.

Fill out a Travel Voucher Form.

If you made any special requests on the Authorization to Travel Form, attach your Authorization to Travel Form to the Travel Voucher.

Attach your original receipts to the Travel Voucher.

Click here for a complete list of what you need to attach.

Submit all your approved paperwork to Accounts Payable, which is located in room 1006 of the Administration Building.