Frequently Asked Questions

• When will I get my travel reimbursement?
• Why do I have to fill out the Request for Authorization to Travel Form?
• Why can't I turn in a copy of a receipt?
• How do I purchase an airline ticket if I don't have a corporate credit card?
• Why does Accounts Payable keep changing the rules and procedures
  for travel reimbursement?

1. When will I get my travel reimbursement?

How long does it usually take for a travel reimbursement to be completed? In-house processing time for travel expense vouchers that arrive with all necessary documentation is 10 working days. Vouchers which have missing information may be delayed until all items have been provided. Accounts Payable will contact you by e-mail if they need additional information.

2. Why do I have to fill out the Request for Authorization to Travel Form?

This form consolidates all "prior written approval" travel requests required by the LSU System Travel Guide PM-13, previously done by the International Travel form and various memos. Most travelers are required to fill out this form for every business trip in order to be reimbursed with UNO funds.However, there is one exception to the rule: if you are going on routine in-state travel, you have to fill out the form only once per fiscal year.

3. Why can't I turn in a copy of a receipt?

State accounting rules mandate that original receipts for reimbursements be kept on file in Accounts Payable.

4. How do I purchase an airline ticket if I don't have a corporate credit card?

If you don't have a corporate credit card, you can request to use the Controlled Billed Account (CBA) to pay for an airline ticket. This involves writing a memo requesting use of the CBA. Click the above link for more information.

5. Why does Accounts Payable keep changing the rules and procedures for travel reimbursement?

UNO travel reimbursements are governed by the LSU System Travel Policy and Procedures PM-13. These rules are updated every July 1st, which is the start of the new fiscal year.